IT Organization Design

IT Organizational Development and Project Portfolio Management


Strategic Distribution of IT Tasks and Responsibilities

Today, the IT department of a company is no longer just responsible for technology – it actively contributes to the success of the company. This means that the IT department will have to deal with a large number of new tasks, delegating more traditional tasks to others. This requires a strategic rethinking of the responsibilities of the IT function.

The development of IT departments can be roughly divided into four types (see Figure 1). While many IT departments, especially those of small and medium-sized enterprises, are still technology partners (Type I), they have developed into success partners (Type IV) in larger enterprises. In an IT reorganization project, we begin by classifying the company's IT department into such types, both in the current and the target state.

Based on this, IT-based tasks and responsibilities will be determined on the basis of the Aachen Information Management Model (see Figure 2), both in the IT department and in other departments. Often, specialist departments have taken over tasks such as the introduction of new software or requirements management. This need not necessarily be changed, but it should be made transparent.

In a third step, together with the corporate and IT management teams, IT tasks are redistributed, and appropriate role profiles are derived and assigned to specific individuals. FIR supports the entire process, including the training of employees for their new responsibilities.

Management of IT Projects in Line with Strategy

In many companies, the implementation of IT projects is purely technology-driven, not taking the overall corporate strategy into account. However, in order to generate strategic added value and new business opportunities for the company, the IT project portfolio must be managed transparently at all times.

In order to manage IT projects efficiently and in line with the corporate strategy, a structured approach to IT project management is required – from the clarification phase at the start of the project through to project completion. At the same time, a project portfolio management is required, coordinating the entirety of IT-related projects as a cross-sectional task.

IT project portfolio management does not work on a "first come, first served" basis. Rather, all current and planned projects must be regularly coordinated with the corporate and IT strategies and (re)prioritized accordingly.

We support you in the introduction of an IT project portfolio management, starting with the initial structuring of your project portfolio as well as the definition of processes and decision paths, through to the training of your employees.

Your company will benefit from:

  • a sophisticated methodology for managing your IT project portfolio,
  • proven methods for IT project management,
  • target group-oriented training concepts for your employees.